Meritshot
Legal

Attendance Policy

The attendance you need to maintain, how to report absences, and what happens if attendance falls short.

Consistent attendance is a cornerstone of academic success and professional readiness. The attendance policy has been designed to ensure that students receive the full benefit of the program's live and interactive learning components, and to maintain the quality and integrity of the learning environment.

3.1 Minimum Attendance Requirement

Students must maintain a minimum of 75% attendance throughout the duration of their enrolled program. This threshold is consistent with the attendance standards prescribed under the University Grants Commission (UGC) guidelines for educational institutions and is considered the minimum acceptable level for active program participation. Attendance tracking applies to all of the following program components:

  • Live classes — instructor-led sessions conducted online or in-person as per the published schedule.
  • Doubt sessions — additional Q&A and concept clarification sessions offered by mentors.
  • Workshops — specialized skill-building sessions focused on practical tools, case studies, or industry applications.
  • Mentorship sessions — one-on-one or group guidance sessions with assigned industry mentors.
  • Placement activities — preparatory sessions including mock interviews, resume reviews, and aptitude workshops.
  • Project reviews — scheduled evaluations where students present and discuss their project work.

Legal Reference: The 75% minimum attendance requirement is aligned with norms commonly followed by UGC-recognized institutions and vocational training bodies under the National Skill Qualification Framework (NSQF). While Meritshot is a private EdTech institution and not a UGC-affiliated university, adherence to this standard reflects the institute's commitment to program quality and learner accountability.

3.2 Low Attendance Consequences

Students whose cumulative attendance falls below the required 75% threshold may face the following consequences, applied progressively based on the extent of the shortfall:

  • Restricted or suspended access to placement support services.
  • Delayed issuance of program completion certificates until attendance requirements are remedied.
  • Restricted access to upcoming assessments, live projects, or project review rounds.
  • Formal written warnings issued by the academic team, with a documented record maintained in the student's LMS profile.
  • In cases of attendance falling below 50%, the student may be required to extend their program enrollment or re-enroll in missed modules, subject to applicable fees.

3.3 Leave & Absence Process

Students are required to proactively communicate all planned and unplanned absences. The following process must be followed:

  • Students are expected to inform their assigned mentor or trainer in advance of any planned absence, with adequate notice before the scheduled session.
  • Emergency leaves or sudden unavailability must be communicated to the academic team as early as possible — ideally before the session begins, and no later than within 24 hours of the missed session.
  • Repeated unannounced absences will be treated as unprofessional conduct and may be escalated to the program management team, resulting in a formal warning or disciplinary review.
  • All leave requests and absence records will be maintained as part of the student's official academic file and may be reviewed during the placement eligibility assessment.

3.4 Recorded Sessions Policy

Meritshot provides recorded session playbacks as a supplementary learning resource. The following rules govern the use and recognition of recorded content:

  • Recorded sessions are provided strictly for revision and reference purposes only.
  • Accessing or watching a recorded session will not be counted as attendance unless this has been explicitly approved in writing by the academic team for a specific session and specific student.
  • Students must not rely on recordings as a substitute for attending live sessions, as live participation forms a core part of learning and engagement evaluation.
  • Recorded content is the intellectual property of Meritshot Zetta Edutech Private Limited and is protected under the Copyright Act, 1957. Students are strictly prohibited from downloading, screen-recording, redistributing, republishing, or commercially exploiting any recorded session in any format or medium.

Legal Reference: All recorded class content, lectures, and training materials produced by or for Meritshot are protected as original works under the Copyright Act, 1957. Unauthorized reproduction or distribution of such content constitutes copyright infringement and may attract civil liability under Section 55 and criminal liability under Section 63 of the Copyright Act.

3.5 Continuous Absenteeism

If a student remains absent from the program for an extended period without communicating with the academic team, the following escalation steps will be applied:

  • The student will be formally notified via registered email and, where available, by phone after 7 consecutive days of unresponsive absence.
  • The student will be marked as 'Inactive' in the Learning Management System (LMS) after a defined period of unresponsive absence.
  • LMS and platform access may be temporarily restricted pending re-engagement or formal communication from the student.
  • Placement eligibility status may be negatively impacted or revoked if continuous absenteeism persists beyond the threshold defined by program management.
  • If a student remains unresponsive for 30 or more consecutive days without valid communication, the institute reserves the right to formally terminate the student's enrollment, subject to the applicable Refund & Cancellation Policy (Section 11).

Important: Students who anticipate extended periods of absence due to personal, medical, or professional reasons are strongly encouraged to formally communicate with the academic team to explore available options before their attendance falls to a critical level.